Instructions for submission

The submission, review and publication process is as follow:

  1. Submission of presentations:
    1. Authors submit a detailed description of their work (between 500 and 750 words) using ConfTool.
    2. Reviewers assess the value and the interest of the submission.
    3. Authors are notified of acceptance.
    4. Accepted authors receive a discount code and register as presenters.
    5. Once registered, presenters are added to the conference's programme.
  2. Submission of short/long papers:
    1. Authors submit their paper using ConfTool after their presentation has been accepted
    2. Papers are reviewed after the end of the conference
    3. The editorial board selects the contributions for the proceedings based on the reviews 

NB 1: the submission of a contribution implies that the author agrees to pay the registration fee when the submission is accepted
NB 2: only submissions of properly registered speakers will be published

About ConfTool, the conference management tool

In order to submit a contribution and/or register to the conference, you need to create an account.

Create a new ConfTool Account

Go to the ConfTool login page of your event and follow the "Register New" link under "New Account". After filling in the required fields of the Web form (marked by Asterisk '*'), a confirmation e-mail will be sent to you with your account details. Please provide valid name, address, and email address, since these will be used later for sending you relevant information about your submission.

You do not have to create a new user account for each paper you submit. The same user account can be used for multiple submissions and for participant registration. If you are already a registered user, e.g. as PC member or reviewer, please use that account for your submissions, too.

Login to the ConfTool System

After having obtained a user account, you can log in with your username and password under "Registered Users". If you have forgotten your password a new one can be obtained through the "Forgotten your password?" link.

Depending on the phase of the submission, review, and registration process you will see different options after logging in. If you have already submitted papers, you can always access the list with your submissions and see their status.

For all subsequent operations you need a user account and will have to log in first.

Submit an abstract for presentation

At the end of the account creation process you are invited to register or submit a contribution. If you are already registered, go to "Your Submissions" and select the type of contribution you want to submit.

Please enter all required details for your contribution into the submission form (marked by asterisk) and proceed. Use the field 'abstract' to provide an abstract. Do not upload the abstract in a separate file -this risks to confuse and delay the review process.

Do not upload any paper! Papers will be reviewed using another system.

Update Contribution Details

Up until the submission deadline, you can update your contribution details, revise the abstract or withdraw the contribution.

Viewing the Review Results

After the review process has finished you will receive a message from the chairs by e-mail. The review results will be available when you go to "Your Submissions" and select "Review Results" for your submission after logging in. There you will see the final outcome of the review and the scores as well as the reviewers' comments.

Register as participant

When authors receive the notification of acceptance, a registration discount code is provided. For each accepted abstract at least one presenting author has to register for conference participation, otherwise the contribution will not be considered for the conference proceedings. Authors can register by clicking on the "Register as Participant" link.

Submit a paper

When your contribution is accepted you usually get the option to submit a paper for the proceedings. Reviewers will be assigned to your paper after the end of the conference, so you have time to revise it using the feedback received from you peers during the conference.